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MINUTES OF THE A.G.M. HELD AT CHARLES WITH ST. MATTHIAS CHURCH ON 28th SEPTEMBER 2004
PRESENT:
Mike Weeks, Gordon Hunt, Margaret Adams
Peter Barry, Sandra Chenery, Heather Cooper, Josie Debnam, Brian Dyer, Gill
Jones
1) APOLOGIES
Fred Barter, Norman Holberton, Mike Kincombe, Paul Whittaker
2) MINUTES OF THE LAST MEETING
The minutes of the last meeting held on September 2003 were accepted as
a true and accurate record.
3) MATTERS ARISING
Ron Craig, who has been unwell and unable to attend meetings for the
past year, was welcomed to the meeting,
It was noted that setting does take place in the Men’s League.
4) TREASURER’S REPORT
Financial statements for the previous year were submitted by JD. It was
pointed out that the dance is running at a loss and a suggestion that the charge
to clubs be increased by £2. As this amount is determined on the recommendation
of the Treasurer, next year’s donation from each club will be £8.
Thanks were expressed to Josie Debnam for her work as Treasurer over the past year and also to the auditors – Sandra Chenery and Andy Crocker.
5) PRESS AND FIXTURES SECRETARY’S REPORT
a) Last Season
Gordon reported that on the whole last season has run very well and he
expressed his thanks to all club secretaries for their assistance in another
successful season.
b) Conceded Events
These amounted to 46 in the Medley League and 12 in the Men’s League. This
was down on last season, but still too high. There had been five re-arranged
matches which may have contributed to the fewer numbers of conceded events and
the Management Committee had therefore recommended that this rule should remain.
c) Late Starts
There had been two late starts reported which had caused some controversy as
points had been deducted. GH reminded all Secretaries that matches must start
within 15 minutes of the official start time and that information concerning the
start time must be passed on to all team members in advance of fixtures.
d) Beckley Cup
The tournament had gone very well and there had been three very good
evenings at Sherwell. Thanks were expressed to the Handicap Committee and also
to those who had helped with the scoring on the nights.
e) Tournaments
The Christmas Tournament had seen a drop in entries of 5 pairs from last
season, but had been a successful event. There had also been a drop of entries
in the Restricted Tournament and one possible explanation is that it had clashed
with Mothering Sunday, which had been unavoidable. The Open Tournament saw
record entry levels. The Veterans Tournament had returned to Whiteford Road and
had seen an increased entry level.
f) Press Reports
Unfortunately fewer press reports had appeared, which is possibly a direct
result of there having been less divisions and therefore fewer matches during
the season. Thanks were expressed to Sandra Chenery for her efforts with sending
the reports via e-mail
g) Men’s Division
The Men’s Division completed its second season. One team had conceded a
complete match. In order to encourage the Men’s Division, the rules had not
been rigidly enforced, and therefore a tighter control will be kept next year. A
Ladies Division run along the same lines would be encouraged if enough clubs are
interested.
h) Paperwork
Green forms had been distributed to each club for updating and returning to
GH and the white copy to be retained by each club. Gordon stated that all
results sheets should arrive at his address within ten days of completion of the
match. There had been occasions during the last season when he had needed to
chase results and he will therefore be enforcing the rule that two penalty
points will be deducted from any team failing to send the results within this
time period.
5) JUNIOR LEAGUE REPORT
Brian Legassick reported that the Plymouth DML Junior Badminton League
had last year joined with the Plymouth City Council. The PCC had arranged to
hold events on specific nights at a central venue. The teams within the Junior
League consisted of eight schools and two clubs. Transport was arranged for
three/four teams to play at one venue during two/three evenings throughout the
season, thus alleviating the need for a fixtures meeting. Approximately 100
juniors had participated.
The Junior Tournament will take place on 27th February 2005 and again will be sponsored by DML and a shirt company.
Brian is personally sponsoring a club in Armenia which has a membership of approximately 20 who are keen to play but equipment is difficult to obtain. He therefore appealed for any spare equipment which he will forward.
AMENDMENTS TO RULES
Although this involves no rule change, it clarifies the situation and it was accepted that the two rules should be merged.
It was agreed that Rule 8.9 should be amended to read "Suitable badminton clothing on court at all times."
ELECTION OF OFFICERS
Thanks were expressed to the Management Committee and especially to Gordon
Hunt who keeps the League running smoothly, Margaret Adams as Acting Secretary,
Josie Debnam as Treasurer and Sandra Chenery for her work on the website.
Mike Weeks is standing down as Chairman but is happy to remain as a Committee Member. Thanks were expressed to Mike for his contribution over the past two years.
Chairman - Chris Still
Vice Chairman - Mike Weeks
Secretary - Margaret Adams
Treasurer - Josie Debnam
Press and Fixtures Secretary - Gordon Hunt
Tournament Secretary - Management Committee
Auditors - Sandra Chenery and Andy Crocker
Management Committee - Paul Whittaker has resigned from the Committee and Rodney Cooper was elected as a Committee Member
Beckley Cup Committee - Margaret Adams, Peter Barry, Alan Berry, Adrian Bunsall and Gordon Hunt
ANY OTHER BUSINESS
a) Presentation Evening
The Presentation Evening had gone off very well and it was generally agreed
that the food was very good value. Next year’s Presentation evening will be
held at the Derriford Leisure Centre on Saturday 23rd April at 7.30
p.m.
b) Secretaries Meeting
The next meeting will be held at St. Matthias Lower Church Hall at 7.30 p.m.
c) Clarification on Tournament Entry
Heather Cooper asked for clarification on tournament entry of the Restricted
Tournament. As next season will only have four divisions, the proposal for entry
into the Restricted Tournament will be that players from Divisions 2 and 3 will
be eligible for the upper level and players from Division 4 and non-league
players will be eligible for the lower level. If club members have played as a
reserve for their club in Divisions 1, 2 and 3, entry into the lower level will
be at the discretion of the Management Committee.
e) Re-Structuring of Teams
Bearing in mind the shortage of lady players within the League, Josie Debnam
suggested the possibility of teams consisting of four men and two ladies.
However it is too late for such a system to be introduced this season as this
would have to be put forward as a proposal to amend the constitution at a future
meeting.
f) Results in the Devon Hand Book
Ron Craig expressed his disappointment that the Plymouth district results
had not appeared in the handbook. This had been an oversight by Margaret Adams
and apologies offered. The results will be sent to Sandra Chenery in order that
they appear on the website.
g) Scoring at Matches
It was reiterated that a player must not stop a point by calling a fault on
their opponent’s serve. Should anyone feel that a player is faulting on their
serve, then the scorer should be approached at the end of the point.
h) Order of Play
It was emphasised that each team must play their members in the correct
order.
i) Additions and Deletions for Forthcoming Season
ADDITIONS:
2nd Men’s Team for YMCA Kitto
Torpoint Men’s
University Men’s
DELETIONS:
BATS Men’s
Builders
Devonshire C
Salisbury Armada B
South Hams
Torpoint B
j) Entry Fees for Tournaments
Christmas Tournament £8 per pair
Open Tournament £5 per event
Restricted Tournament £3.50 per event
Veterans Tournament £7 per pair